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Administrative assistant job resume sample
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As an administrative assistant, there are many areas in which you can include numbers on your resume. His career advice and commentary has been published by the Financial Times, Hewlett-Packard, CareerBuilder, and Glassdoor, among others.
– Administrative Assistant Resume  – Guide & Examples
The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords. Like your skills section, the resume format you use is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume. To this end, we suggest using reverse-chronological formatting , with your most recent work experience listed at the top of your resume.
This will help hiring managers quickly evaluate your most relevant and likely most impressive work first. You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful.
Let’s demystify these optional sections and determine when to consider including one of them on your resume. A resume objective is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job.
We recommend including an objective only if you’re starting your career or transitioning within the field, such as from a medical to an executive admin assistant. A resume summary is also a highly-customized short paragraph, but it’s included toward the bottom or side of your resume.
Like the visual summary statement below, you’ll want to focus on the skills and specializations you’ve acquired throughout youradministrative assistant career. We recommend that only seasoned industry experts consider including summary statements. Let’s go over a few of these statements, including both poor and strong examples of each:. Example 1: Working in administration for a few years and looking for a change of pace.
Can start immediately. Seeking a position with Pediatrics United, where my organization systems and HIPAA compliance standards can contribute to providing the utmost quality care for patients.
Example 3: Providing admin tasks for multi-years in the ofice. Vast expertise and knowledge of HIPAA compliance standards, sensitive patient care, medical insurance billing, and EMR to efficiently provide the highest quality care. Looking for a role working at Felder’s Community Clinic, where patient care is at the forefront of operational goals.
Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics numbers. Metrics are the easiest way to provide measurable insight into your work performance.
As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles:. Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:. We’ve mentioned it a few times, but it’s so important we’ll say it again: you must customize your resume for each job to which you apply.
After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit.
Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize:. This savvy entry-level candidate absorbed excess white space with a metrics-packed internship. You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet! Let’s review the four main tips we’ve covered in this guide as a quick recap.
We’ve discussed how to build your skills section, format your resume for the ATS, add metrics, and why you should modify every administrative assistant resume you submit. With these tips in mind, upload your resume to our free resume checker to see how your masterpiece can be improved with our AI-powered tips.
If you’re thinking about starting your resume from scratch, try our resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. Our free online tool will walk you through creating a resume that stands out and gets you hired at a top tech company. Why this resume works Your administrative assistant resume should demonstrate the impact you had in previous work. How are you supposed to do that?
One word: metrics. Metrics are just numbers. Numbers are easy to read and great at demonstrating your abilities. So whenever you can, try to include numbers, like how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed.
Build employer confidence by including detailed skill keywords in your resume’s skills section. Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.
Why this resume works When you’re an entry-level administrative assistant, you must make it clear to the hiring manager that you have the right skills and temperament to succeed in the role. You can do that by showing projects you’ve worked on or how you’ve exercised leadership while in school. For example, did you lead a club? Volunteer somewhere? Or did you complete a group project while in your classes?
If you’re still working out how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative resume. No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.
Why this resume works You must be clear about the size and scope of the companies where you’ve worked. Working at a startup is fundamentally different from working at a Fortune company. That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted, so employers know your experience.
Your executive administrative assistant resume can be almost as bright and vibrant as your personality if you know how to customize a modern resume template. Finally, save your perfect administrative assistant resume as a PDF. The PDF format keeps the layout in shape better than bubble wrap. Then a Microsoft Word file may be preferred.
How many pages? The reverse-chronological format is best for most admin assistant resumes. But there are better templates for career changers and admin assistants re-entering the workforce. Whatever introduction you use, it should be catchy but chock-full of job-relevant skills and experience.
An administrative assistant resume objective is like an elevator pitch. It explains what skills you excel at and how you can prove yourself on the job:. Actually, both examples come from the same candidate. She was writing an admin assistant resume without experience in the industry. In the right example, she included work experience relevant to the position.
She got it through internships, freelancing, and in college. It’s a success! Pro Tip: Writing a resume for an entry-level administrative assistant job? Come up with relevant experience and skills from other jobs. If you have the time, do a quick internship or volunteer at a local not-for-profit. Get involved in on-campus activities. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant.
The right administrative assistant resume summary cuts to the chase. The hiring manager will want to call this skilled candidate ASAP. This candidate has the experience. Delivered quantifiable results. A heading statement works great on any administrative assistant resume template.
Pack that entry-level administrative assistant resume objective with relevant experience. Highlight your pedigree in your summary. Spell check? Start building a professional resume template here for free. Listen, hiring managers know the responsibilities and duties of an administrative assistant. They wrote the job ad to hire new employees. Here are the best tips for writing perfect administrative assistant job descriptions on a resume :. Data from the Bureau of Labor Statistics shows that demand for secretaries and administrative assistants is not growing fast enough.
But knowledge of office equipment is not enough. Having trouble making that administrative assistant entry-level resume shine? If you have worked on projects that required you to make use of your administrative skills, be sure to mention them. Internships matter.
So does freelancing and volunteering. You can create an additional section that will surely change the status of your application from maybe to hell yes! Use these power words on your AA resume. See section 4. How to Put Skills on a Resume of this guide for more administrative assistant keywords.
Time to tip the scales in your favor and emphasize your administrative skills on the resume. It combines soft skills , technical abilities, and problem-solving skills.
Pick your best abilities which mirror the requirements of the job ad. Match them to your previous jobs and mention them in bullet points describing your administrative duties. Does the job listing require you to know something about accounting , managing communication , and be fluent in Spanish?
Look how she put these administrative skills on her resume:. List the remaining relevant skills in the skills section of your AA resume template. Always highlight your command of foreign languages. Pro Tip: Want your admin assistant resume to start landing you interviews? Why do resume keywords matter? Your resume goes through an applicant tracking system—an app that puts non-relevant applicants on hold. Yes, a high school diploma works just fine on an entry-level administrative assistant resume.
Either way, this is how to put education on an AA resume:. Our candidate also listed coursework that matches the job requirements of the position. Pro Tip: Whatever goes on the resume has to work in your favor.
Use the education section to show off job-relevant knowledge and skills. Still working on your degree? Just finished vocational training? Employers will appreciate this. For administrative assistant jobs, are cover letters necessary? I need this candidate to write everything from now on! Aim for a short cover letter for your administrative assistant resume. Not sure what we mean? You can also see general cover letter writing tips here: How to Create a Cover Letter. Plus, a great cover letter that matches your resume will give you an advantage over other candidates.
You can write it in our cover letter builder here. Here’s what it may look like:. See more cover letter templates and start writing. Want a sample to work from as you write your office assistant cover letter? Resume writing can be a challenge. Do you have any questions on how to make an administrative resume shine? Want others to review your document? Give us a shout in the comments section!
Using a reverse-chronological resume is the way to go in the vast majority of cases. But only if you know exactly how to make this particular resume format work for you. Show managers and coordinators how valuable your skills are with a great functional resume. Check out the best blank resume templates.
Pick a resume form, fill in the blanks. Have your resume ready in 5 minutes. Download your resume as PDF.
Administrative assistant job resume sample –